n today’s digital business environment, virtual credit cards have become a revolutionary tool for corporate payments and expense management. WooshPay virtual cards offer secure, flexible, and globally accepted payment solutions, particularly suitable for business travel, overseas procurement, digital marketing, and more. This comprehensive guide details the complete process from registration to payment, helping you manage corporate finances efficiently.
1. What is WooshPay Virtual Card?
WooshPay virtual card is a digital payment tool that doesn’t require a physical card, belonging to the virtual prepaid card category, with these core advantages:
Global Acceptance: Supports multi-currency transactions across major card networks like Visa and MasterCard
Real-time Control: Set per-transaction/daily/weekly/monthly spending limits to reduce financial risks
Instant Issuance: Online application, ready to use immediately without waiting for physical card delivery
Transparent Costs: $0 issuance fee, only 0.1% charging fee
Ideal use cases : business travel reimbursement, overseas supplier payments, SaaS subscriptions, digital advertising (Facebook/Google Ads), etc.
2. Complete Virtual Card Issuance Process
Step 1: Account Registration & Login
- Visit WooshPay official website and complete registration using your email and password
- After login, click [Issue Card] in the left/bottom menu to start the card creation process
Pro Tip: An activation link will be sent to your email – you must click this link to complete registration
Step 2: Business Information Verification
Complete required information as prompted:
- Full name
- Contact number
- Preferred contact method (social media)
- Company website
- Estimated monthly transaction volume
- Card usage purpose
Check the agreement box and click submit after completing all fields
Step 3: Account Top-up
Navigate to [Balance] > [Top Up] and select currency (USD/EUR/GBP/HKD)
- View receiving account information for selected currency
- Complete transfer via corporate online banking
- Enter remitting account name
- Upload transfer confirmation screenshot
Click [Submit] to complete
*Processing Time: Typically T+1 business day, recommend advance transfer for large amounts*
Step 4: Create Virtual Card
After successful top-up, begin card creation:
- Select Card Attributes
-Currency: Must match top-up account currency
-Card BIN: Filter by issuing region/card brand (system recommends optimal BIN) - Set Cardholder Information
-Name (supports Chinese/English)
-Card nickname (purpose-based naming like “Business Travel”) - Configure Spending Limits
Configurable options:
-Per-transaction limit (prevents large fraudulent charges)
-Daily/weekly/monthly cumulative limits
-Card expiration date (can align with project timeline)
Confirm all information and click [Create Card] to complete
3. Daily Virtual Card Management
Card Management Features
- Contrôle en temps réel: View all card statuses in [Virtual Cards] list
- Flexible Adjustments: Modify spending limits anytime (takes effect immediately)
- Multi-dimensional Filtering: Sort by currency/status/cardholder etc.
- Transaction Tracking: Each payment shows merchant name, time, and amount
Caractéristiques de sécurité
- Auto Freeze: Real-time alerts for suspicious transactions
- One-click Lock: Immediately suspend card if fraud is suspected
- Spending Notifications: Real-time email/SMS alerts
4. Practical Use Case Scenarios
Scenario 1: Corporate Travel Management
- Issue dedicated virtual cards for each employee
- Set monthly limits matching travel budgets
- Bind to OTA platforms like Ctrip/Booking
- Automatic synchronization to reimbursement systems after spending
Scenario 2: Overseas Advertising
- Create USD virtual card
- Connect to Facebook/Google Ads accounts
- Set daily limits to prevent overspending
- Monitor advertising ROI in real-time
Scenario 3: SaaS Subscriptions
- Create dedicated card for Zoom/Shopify payments
- Set fixed limit slightly above annual fee
- Disable auto-renewal to avoid price increases
5. Fees & Limits Overview
| Item | Standard |
|---|---|
| Issuance Fee | Gratuit |
| Top-up Fee | 0.1% of amount |
| Minimum Top-up | 100 USD equivalent |
| Maximum Card Balance | 50,000 USD equivalent |
6. Frequently Asked Questions
Q: What if top-up doesn’t arrive?
A: Verify correct transfer documents were uploaded, typically arrives T+1
Q: Are refunds available?
A: Canceled card balances return to account immediately
Q: How to handle fraudulent charges?
A: Lock card immediately and report dispute via customer service
Q: Does it support team collaboration?
A: Yes, supports multi-user permission management with approval workflows
7. Security Best Practices
- Issue separate cards for different purposes (“one card per use case”)
- Regularly review unauthorized transactions (recommend weekly)
- Avoid using cards on non-HTTPS websites
- Close cards immediately after project completion
WooshPay virtual cards provide bank-level security through intelligent risk control systems, with all transactions processed through PCI-DSS certified channels. Start managing your corporate payments efficiently today!
*Need assistance? Contact support: support@wooshpay.com | TG:+27 64 334 5848*